If you have synced your calendar, Wingman automatically joins meetings that have:
At least one external participant (an email address that does not belong to your organization)
A link to a supported video conference meeting.
If however, you find yourself in a situation outside of this (for example an internal meeting that needs to be recorded, or a meeting that was not pre-scheduled on the calendar), you can always invite Wingman note-taker to join and record a meeting by using the 'Join My Meeting' button on the dashboard.
More detailed instructions here: http://support.trywingman.com/en/articles/3352473-inviting-wingman-note-taker-to-a-meeting
To ensure that meetings are transcribed as soon as possible, the note-taker will exit meetings when participants have all exited the meeting.
This sometimes causes issues with meetings where the host joins, starts the meeting and then leaves only to join back later. In this situation, you can continue recording the meeting by using the 'Join My Meeting' button to invite the note-taker back to the meeting.